Present: Henry "Chip" Cobb
Dave Fuller
Norman John Arrison
Glenn Fisher
Dan Boyer (via telephone)

Others Present: Larry Melen, Town Manager
Lisa Sargent, Recording Secretary
Julia Lloyd Wright, Claremont Villager
Edith Stillson
Marilyn Houghton
Royal Houghton
Harrison Todd
Louise Todd
Michael Todd
Lynda Spurr
Jeff Spurr
Gilbert Whittemore
Jeff Ingalls
Barbara Ingalls
Bette Jo Esty
deForest Bearse
Westley Hazeltine
Chief Brown
Brenda Richardson
Neil Daniels

1. Call to Order: Mr. Arrison called the Weathersfield Select Board to order at 7:00 p.m. at Martin Memorial Hall.

2. Public Hearing, Re-adoption of the Town Plan: Mr. Arrison opened the Public Hearing.
Mr. Spurr presented the Board with a number of signatures that he collected asking the Select Board to re-adopt the Town Plan for only one year so the townspeople could have more involvement. Mr. Melen said that it has to be re-adopted for five years but it can be amended at any time.
Mr. Todd said he feels the taxpayers need to have more participation. He also noted that the Planning Commission is having problems holding meetings because not enough members come to the meetings. He said the Town needs to make a better effort in getting the townspeople involved. Mr. Melen said he agrees that there is not consistent participation.
Mr. Cobb said there are roughly fifty six signatures on what Mr. Spurr turned in tonight therefore, fifty six people have committed to participate.
After discussion Mr. Fuller made the motion to have the Town Manager write a letter to send to the members of the Planning Commission reminding them of their commitment and the letter would be signed by the Select Board Chair. Mr. Cobb seconded the motion which passed without dissent.
It was noted the Town Plan that the Board is re-adopting is the same one that has been in place for the last five years. Mrs. Bearse said it would be a huge mistake if the Select Board does not re-adopt it tonight and mentioned again that it can be amended at any time.
Mr. Fuller made the motion to re-adopt the Town Plan for five years, Mr. Fisher seconded the motion. Mr. Cobb said he will vote for it but with the understanding that a public review will happen as soon as possible. Motion carried unanimously.
Public Hearing was closed.

3. Comments from Citizens: Mr. Melen said he needs to add renewal of financing note to the agenda under new business.
Mrs. Richardson asked why there was not a stop sign on Upper Falls Road. It was mentioned that it would be looked at to see if there should be one there.
Mr. Arrison noted that Military Band will play at the Center Church Sunday at 3:00 p.m. and everyone is invited.
Mrs. Esty said International Walk to School day is October 7th and students will be walking that day from Martin Memorial Hall and Casa de Sol Restaurant and anyone wanting to join them is welcomed.

4. Review Minutes from Previous Meeting(s): Mr. Cobb made the motion to approve the minutes dated August 6, 2009. Mr. Fisher seconded the motion which passed without dissent.
Mr. Cobb made the motion to approve the minutes dated August 20, 2009. Mr. Fisher seconded the motion which passed without dissent.
Mr. Cobb made the motion to approve the minutes dated September 3, 2009. Mr. Fisher seconded the motion which passed without dissent.

5. Ancient Roads Committee, Overview and Mechanics of Mapping Class 4 Town Highways: Mr. Melen asked to table until next week.

6. Weathersfield Fire Commission
A. Fire Departments' Billing and Collections: Mr. Boyer said Ascutney Fire would meet Mr. Fuller to look at their files at the fire station. Mr. Fuller said he does not want to go to the fire station, the records are public records and he wants them given to the Select Board. He said he has West Weathersfield's already. Mr. Boyer said he would go back to Ascutney Fire and tell them they need to provide the records to the Board and if any photocopying needs to be done it can be done at the Town Office.
B. Ascutney Volunteer Fire Department Proposed Memorandum of Agreement. The Fire Department has signed the Agreement and Mr. Melen has it for his signature.

7. Old Business
A. Policies/Ordinance/Procedure, Rules and Regulations for Use of Martin Memorial Hall: Mr. Fisher made the motion to move to the third reading, Mr. Boyer seconded the motion. Motion passed unanimously.
B. Municipal Manager Search: Mr. Arrison said the ad is out on ICMA, VLCT and other Municipal sites. He said it would be in the newspapers on Monday. Mr. Melen noted it was on the website.
C. American Recovery & Reinvestment Act, Enhancement Grant Application - Ascutney Sidewalk Project: Mr. Melen said this was tied last meeting so no legal action was taken in either direction and he needs a vote to tell him either to complete the application or not to complete the application.
Mr. Boyer made the motion to instruct the Town manager to pursue the grant application for the construction of Ascutney sidewalk from the School House Road to the Proctor Library, Mr. Cobb seconded the motion.
Mr. Boyer said he feels the Town should not spend money on a sidewalk with an empty school and other pending projects that need attention.
Mr. Fisher said he doesn't feel we should build a sidewalk since basically it goes to no where and if water and/or sewer lines go down Route 5 it will need to be dug up.
Mr. Melen told the Board if they had him submit the grant application it means they have committed to send this before the taxpayers at the Town Meeting for approval.
Mrs. Esty said a child was injured just three months ago walking on Route 5. There was discussion on supervision, crosswalks and a blinking light. Mr. Cobb asked Mr. Melen to contact the State about a crosswalk and noted he was opposed to a sidewalk during the first effort but is now in favor of one.
Motion carried 3 - 2 with Mr. Boyer and Mr. Fisher being the dissenting votes.

Mr. Boyer left the meeting (via telephone)

8. New Business
A. Maintenance of the former Ascutney Green: Mr. Cobb said since the Town cut the tree on the Green questions have been asked about who owns it and what else can/will be done. Mr. Melen said Vermont AOT owns the Green and we have a maintenance agreement for mowing. He said the community service group at the school works with Mrs. Shand to plant the flowers each year.
B. Meeting Schedule for October: Mr. Fuller made the motion to have the October meetings on October 8th and 22nd October 8th will be held at West Weathersfield Fire Station and the one on the 22nd will be at Martin Memorial Hall, Mr. Fisher seconded the motion. Mr. Fisher and Mr. Cobb said they will not be at the meeting on the 8th. Motion carried unanimously.
C. Sale of Town-Owned Real Estate, Listing Agreement with Muse & Associates: Mr. Fisher made the motion to continue the listing with Muse & Associates but lower the asking price to $39,900. Mr. Fuller seconded the motion which passed without dissent.
D Basic Emergency Operations Plan, VT Emergency Management Agency, Southern Windsor County Regional Planning Commission: Mr. Melen gave the Board a copy of the plan.

Mr. Fuller made the motion to accept the minutes dated September 10, 2009 that Mr. Melen has submitted for the meeting regarding the Town Manager Search. Mr. Cobb seconded the motion which passed without dissent.

E. Renewal of Financing Note: Mr. Melen said the grader note is up for renewal. Mr. Cobb made the motion to renew the note for the grader with Chittenden bank in the amount of $79,800 for one year at an interest rate of 2.25%. Mr. Fisher seconded the motion which carried unanimously.

9. Monthly Reports
A. Departments
Constable: Report received and reviewed
Highway: Mr. Melen said we have a work crew helping clear the roadside from the correctional facility.
Land Use: Mr. Arrison asked if the permits are down, Mrs. Bearse said single family home permits are down but permits for small projects are still being received.
Police: Report received and reviewed. It was discussed that the police report and the land use report should be posted on the website.
Southern Windsor/Windham Counties Solid Waste Management District: No comments
B. Finance: Mr. Melen said so far this year it is looking good.

10. Resignation, Zoning Board of Adjustment from Elizabeth G Deliso: Mr. Fisher made the motion to accept the resignation from Elizabeth Deliso with thanks for her service. Mr. Cobb seconded the motion which passed without dissent.

11. Appointments: None at this time however, Barbara Ingalls expressed interest the Zoning Board position and it will be discussed at the next meeting.

12. Sign Treasurer's Warrants: Mr. Cobb made the motion to approve the Treasurer Warrants as follows:
General Fund Payroll $15,998.14
General Fund Operating Expense $33,855.89
Highway Fund Payroll $11,864.70
Highway Fund Operating Expense $58,304.80
Solid Waste Management Fund Payroll $ 2,975.17
Solid Waste Management Fund Operating Expense $10,610.65
Grants $ 592.98
Reserves $ 1,578.26
Mr. Fisher seconded the motion. Mr. Arrison said the 10 hour holiday issue still needs to be addressed. Motion carried unanimously.

13. Next Meeting's Agenda Items: Skyline Drive, Upper Falls Road stop sign, ancient road committee, Route 5 crosswalk, emergency operations plan, zoning board appointment, town manager search and application for sidewalk grant.

14. Adjourn: Mr. Cobb made the motion to adjourn. Mr. Fisher seconded the motion which passed without dissent. The Weathersfield Select Board meeting was adjourned at 9:25 p.m.

Respectfully Submitted,

Lisa Sargent

Approved by the Weathersfield Select Board on October 8, 2009

____________________
Daniel Boyer

_____________________
Norman John Arrison

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Dave Fuller

Appendix

Website policy - Larry
Ancient roads (continue working on) - deForest
Posting sign policy - John
Use of Weathersfield Elementary School - Chip
Capital asset inventory - Chris Adams
Review and increase of land use fees - deForest
03/08/07 Procedure for handling of complaints and citizen inquiries - Pat
05/03/07 Emergency communication - Dan
05/03/07 Radio Station designation for emergencies - Mike Thomas
08/16/07 large gathering permit - John
11/01/07 Designation of emergency shelter and power supply - Dan
06/19/08 Tenney Hill Pond
07/10/08 Community Garden
04/04/09 Springfield Reservoir