Present: Daniel Boyer
Glenn Fisher
Norman John Arrison
Henry "Chip" Cobb
Dave Fuller

Others Present: Larry Melen, Town Manager
Lisa Sargent, Recording Secretary
Julia Lloyd Wright, Claremont Villager
Francis Bingham
Tom Leever
Gil Whittemore
Edith Stillson
Joanne Morse
Emery Morse
Jeff Spurr
Wes Hazeltine
Barbara Ingalls
Lynda Spurr
Jacques Trembly
deForest Bearse
Bonnie Jarvis
Dwight Jarvis
Michael Todd
Chief Brown
David Russell

1. Call to Order: Mr. Arrison called the Weathersfield Select Board to order at 7:00 p.m. at Martin Memorial Hall.

2. Comments from Citizens: Mr. David Russell asked the Board to consider presenting information to the taxpayers on the Property Assessed Clean Energy Program. He gave a brief explanation on what the program is and how it works; he said it was monitored through Efficiency Vermont. The Board said they will look at the information that they have been presented.

3. Review Minutes from Previous Meeting(s): Mr. Cobb made the motion to approve the minutes dated July 2, 2009. Mr. Fuller seconded the motion which passed 3 - 0 with two abstentions.

4. Renewal Note for Murray Flats Bridge, Steven A. Hier, Treasurer: Mr. Boyer made the motion to sign the renewal note with Peoples United Bank dba Chittenden Bank of Vermont for $22,000 at an interest rate of 2.5%, Mr. Fisher seconded the motion. Mr. Fuller asked Mr. Melen what the total was, Mr. Melen said $33,000. Mr. Fuller asked if any AOT funds were available, Mr. Melen said no that the bridge needs to be 20 feet long and it was only 19 1/2 feet long. Motion carried unanimously.

5. Ancient Roads Committee
A. Establish List of Roads to be Retained: Mrs. Bearse talked about the work the Ancient Roads Committee has done and the fact that they were able to identify most of the fourteen roads that the Select Board asked them to look at. Mr. Fuller asked her if there were any roads found that they didn't pursue. Mrs. Bearse said yes, there are some in the flood control area and some in the Springfield Reservoir area.
Mr. Fuller said he doesn't want to guess on the layouts, he needs to see evidence the road is there before voting yes on anything.
Mr. Cobb made the motion to include the thirteen roads that the Ancient Road Committee has identified in the Public Hearing process. Mr. Fuller seconded the motion which passed without dissent.
B. Set Public Hearing Date for Ancient Roads: Mr. Cobb made the motion to have the Public Hearing for the Ancient Roads on January 7, 2010 at 7:00 pm at Martin Memorial Hall, Mr. Boyer seconded the motion. Mr. Arrison suggested starting the meeting at 6:30 p.m. Mr. Cobb amended his motion to start the meeting at 6:30 p.m., Mr. Boyer seconded the amended motion. Motion carried unanimously.

6. Weathersfield Planning Commission
A. Proposed Interim Zoning Bylaws: Mr. Melen said the Zoning Board has presented proposed bylaws to the Select Board to be adopted. Mrs. Bearse said she recommends putting these before the taxpayers and have them adopted as permanent bylaws. It was noted that the current bylaws expire in July 2010.
Mr. Boyer made the motion to have a Public Hearing on December 3, 2009 at 7:30 p.m. to amend the Zoning Bylaws, Mr. Fisher seconded the motion.
Mr. Fuller said he is one of the last farmers in town and he doesn't know why we want to save farm land when no one wants to farm. He said these Zoning Bylaws restrict subdividing. Mrs. Ingalls said she agrees and these need to be looked at carefully. Mr. Arrison asked if any wording was required by the State, Mrs. Bearse said no it comes out of the Town Plan.
Motion carried unanimously.
B. Proposed Subdivision Regulations: Mr. Boyer made the motion to have a Public Hearing on December 3, 2009 at 7:45 p.m. for the Proposed Subdivision Regulations, Mr. Fisher seconded the motion. Mr. Fuller asked what the changes are. Mrs. Bearse said it is a whole rewrite and she can give the Board a summary of the difference before the Public Hearing. Motion carried unanimously.

7. Weathersfield Fire Commission
Hazardous Materials Response Ordinance: Mr. Boyer said questions have been asked on the Ordinance so he requested this copy. Mr. Melen noted base fees are set for the use of apparatus by the Board. Mr. Fuller suggested reviewing this at the meeting on December 2nd. Mr. Cobb asked Mr. Melen to provide the Board with the fee schedule before the meeting on December 2nd.

8. Disposal of Surplus Equipment: Mr. Melen said one bid was received on the 2002 Ford Expedition - $1,200 from Gene Adams. No bids were received on the 1989 Mack and one bid was received on the screener from Larry Griswold for $2,507.07. Mr. Hazeltine said the screener has never been used and he thinks the bid on the expedition is maybe a little under book value.
Mr. Cobb made the motion to accept both bids. Mr. Boyer seconded the motion which passed without dissent.
9. Old Business
A. Policies and Procedures, Zoning Board of Adjustment Alternate Member Use Policy: Mr. Boyer made the motion to move to the second reading. Mr. Fisher seconded the motion which passed without dissent.
B. Public Lands Highways Grants, Revised VTrans Work Proposal for Stoughton Pond Road: It was noted that Mr. Melen would be inviting our State Representatives to meet with the Select Board on November 19th at 7:00 p.m. to discuss this.
C. Weathersfield-Proctor Library Fiscal Year 2010 Budget Shortfall: Mr. Melen said looking through the budget he can't come up with extra money at this time. Mr. Fuller made the motion to split the difference with the Library and increase the annual appropriation by $1,000, Mr. Boyer seconded the motion. Mr. Cobb asked where the money will come from. Mr. Melen said he doesn't know, he will have to take it out of future expenditures and treat it as a revenue shortfall. Motion carried unanimously.

10. New Business:
A. Child Safety Ordinance Court Decision: It was noted the Child Safety Ordinance has been challenged in Washington County Superior Court and it is about to be challenged in Rutland County Superior Court. Mr. Arrison said unless ours is challenged we don't have an issue.
B. Procedure for Setting Width of Town Highways: Mr. Melen said the League says that we need to address the discontinuance for the widths on each road individually.
C. Fiscal Year 2011 Budget, Pay Scales: Mr. Melen said he proposes using a 1% increase for payroll. Mr. Fuller asked Mr. Melen if he knew how the health cost was going to come in. Mr. Melen said we'll take a 20% hit this year because we got a low rate last year. The consensus of the Board was to use an increase of 1% for budget purposes.
D. Capital Paving Program: Mr. Arrison said we may want to consider borrowing funds to pave all roads at the same time since costs are down for diesel, etc at this time. He said Tenney Hill Road is a line item in the budget and this would not increase the budget this next year. Mr. Melen said there is a Public Highway Grant application out for paving Maple Street at this time. Mr. Cobb said we should also talk about leaving the roads graveled instead of repaving. And, consider vehicle purchases as well.
E. Animal Complaint, Julia Lloyd Wright: Mr. Arrison said we are having trouble enforcing the animal control ordinance with the cat problem Ms. Lloyd Wright is having. Mr. Cobb made a motion to purchase a game camera for no more than $70 to see if we can get photos of the cat(s). Mr. Fisher seconded the motion which passed unanimously.
Mr. Arrison said Ms. Lloyd Wright has also asked to be reimbursed for the green house that was ripped by the cat. The consensus of the Board was this is a civil matter.
F. Easement for Veterans Memorial Committee: Mr. Cobb said that it is almost time to remove the stones for the Veterans Memorial Monument but in the meantime a smaller stone which has been donated is being etched to be put down on the Perkinsville Green and it should be there within a couple weeks. Mr. Cobb asked Mr. Melen to follow up on the status of the Grant and to check with the other Towns to see if they have heard anything yet.

11. Appointments: None to be discussed.

12. Sign Treasurer's Warrants: Mr. Cobb made the motion to approve the Treasurer Warrants as follows:
General Fund Payroll $18,227.76
General Fund Operating Expense $65,603.58
Highway Fund Payroll $13,041.46
Highway Fund Operating Expense $50,340.24
Solid Waste Management Fund Payroll $ 2,948.31
Solid Waste Management Fund Operating Expense $ 2,844.57
Agency Monies $ 307.38
Library $ 409.55
Mr. Fisher seconded the motion which passed unanimously.

13. Next Meeting Agenda Items: Legislature delegation, Veterans Memorial Grant, Transportation Advisory.

14. Adjourn: Mr. Cobb made the motion to adjourn. Mr. Boyer seconded the motion which passed without dissent. The Select Board meeting was adjourned at 9:23 p.m.

Respectfully Submitted,

Lisa Sargent

Approved by the Weathersfield Select Board November 19, 2009

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Daniel Boyer

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Glenn Fisher

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Norman John Arrison

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Dave Fuller