Boards And Commissions Selectboard Select Board 2-4-2010
| Select Board 2-4-2010 |
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Weathersfield Select Board
Minutes February 4, 2010
Present: Daniel Boyer Glenn Fisher Norman John Arrison Henry "Chip" Cobb Dave Fuller
Others Present: Larry Melen, Town Manager Lisa Sargent, Recording Secretary Julia Lloyd Wright Edith Stillson Darrin Spaulding Flo-Ann Dango Marion Ballam Barbara Ingalls Jeff Spurr Dan Willey (I think) Jim Mullen Michael Todd Tara Todd Peter Korbet Ray Stapleton
1. Call to Order: Mr. Arrison called the Weathersfield Select Board meeting to order at 7:00 p.m. at Martin Memorial Hall.
2. Appointment of New Municipal Manager: Mr. Boyer made the motion to appoint Jim Mullen the new Municipal Manager, Mr. Fisher seconded the motion. Mr. Arrison said Mr. Mullen is the former municipal manager with the Town of Rockingham. He said he has also been the manger for Town of Putney, worked as the development director for Town of Brattleboro and worked in the zoning office at Town of Hartford. Mr. Arrison said he resides in Rockingham with is wife and two daughters and will interface with Mr. Melen on February 23rd and 25th and then take over the reins on March 3, 2010. Motion passed unanimously.
3. Comments from Citizens: Mr. Spurr asked if the Select Board was going to do anything about the flood plain regulations before the town meeting. Mr. Arrison said nothing has been done. Mr. Spurr said he is concerned that it's out to the public that people will lose their insurance and feels it puts an unfair burden on the voters unless the Select Board states no one will lose their flood insurance if the zoning is repealed. Mr. Fisher said this could be discussed at the informational meeting the week before the voting. It was mentioned that there are thirty three structures that this affects. Mr. Spurr said he has heard there is a grace period on the insurance of sixty days so doesn't feel anyone will lose their insurance but they need to know there will be interim flood plain regulations adopted if needed. Mr. Todd asked why not put the interim regulations in place beforehand. Mr. Arrison said because something should go away before an ordinance goes in place. Mr. Korbet addressed the possibility of not mailing town reports (Article #7 on the town warning) in the future and he feels they should be mailed (and available in paper format). He said in the 2001 town report it mentions the computers crashed and some information was lost. Mr. Arrison asked the back up procedure at this time, Mr. Melen said there is a double back up system in place now. Mr. Fisher said he would like to address the process of the computer back up in the near future. Mr. Korbet said Mr. Cobb suggested mailing a notice to everyone last week when discussing the informational meeting and he thinks that is a good idea but not sure why the Zoning notice was received so late last year. Mr. Korbet said perhaps the Town could work with the Town of Springfield on Carley Road whether is can be blocked or gated etc based on what they (the Town of Springfield) is doing with their section of the road. Ms. Ingalls said there is a new stop sign/light at the Jct of Route 106 and Route 10 with a flashing light and she thinks the Town should ask the State for one of those to be installed at Downers 4 Corners (Jct of Route 131 and Route 106).
4. Review Minutes from Previous Meeting(s): None
5. Board of Liquor Commissioners. Mr. Arrison convened the Board of Liquor Commissioners. Mr. Cobb made the motion to renew the first class liquor license for JDS Hospitality Corporation, dba The Inn at Weathersfield. Mr. Fisher seconded the motion which passed unanimously. Mr. Cobb made the motion to renew the outside consumption permit for JDS Hospitality Corporation, dba The Inn at Weathersfield. Mr. Fisher seconded the motion which passed unanimously. Mr. Cobb made the motion to renew the second class liquor license for Circle K. Vermont, Inc., dba Circle K#7408. Mr. Boyer seconded the motion which passed without dissent. Mr. Cobb made the motion to renew the second class liquor license for Scott Rogers, LLC, dba Scott Rogers, LLC. Mr. Boyer seconded the motion which passed unanimously. Mr. Cobb made the motion to renew the tobacco license for Scott Rogers, LLC, dba Scott Rogers, LLC. Mr. Boyer seconded the motion which passed without dissent. Mr. Cobb made the motion to renew the tobacco license for Circle K, Vermont Inc., dba Circle K #7408. Mr. Boyer seconded the motion which passed without dissent. Mr. Arrison adjourned the Board of Liquor Commissioners.
6. New Business A. Stop Sign Request, Andrew & Carlene Rea: Mr. Melen asked to table for the Chief's input. Mr. Cobb made the motion to table the stop sign request until February 18, 2010. Mr. Boyer seconded the motion which passed without dissent. B. Annual Highway Mileage Certificate, Vermont Agency of Transportation: Mr. Fuller made the motion to sign the 2010 Certificate of Highway Mileage with the pending map produced by the Ancient Roads Public Hearings, Mr. Cobb seconded the motion. Mr. Korbet said if memory serves him right he believes the Brown's laid out Drumlin Road. Mr. Melen said that the Brown's deeded a section of the road to the Town and that section is a Class III road. Mr. Arrison said we need to make sure next year the certificate includes the new roads. Motion passed unanimously. C. Veterans' Memorial Committee: Mr. Cobb said since the Veterans Memorial Committee report was submitted for the Town report a lot has happened. He told everyone that the rocks have been skidded off McDerment's property and they have now gone to Barre for cutting. He said once they are cut they will go to Tribute Artistry so Aaron can start working on them. Mr. Cobb said an update will be posted on the website. Mr. Korbet said he noticed a marker has been placed down on the green and he asked whose property it was placed on. Mr. Cobb said we have an easement with the Perkinsville Church. Mr. Melen said this was professionally title searched two times. Mr. Cobb said the plan is to have the dedication of the monument on Veteran's Day in November. D. Pre Town Meeting Information Hearing: Mr. Melen said as of now there is a meeting scheduled for Monday the 22nd at 7:00 p.m. at Martin Memorial Hall to discuss Article 23 and 24 exclusively. Mr. Arrison said he thinks it's important to staff the meeting with someone impartial and with knowledge about the situation. Mr. Fuller questioned if Martin Memorial Hall was big enough and thought we may want to have it at the school. He said if we do a mailing in addition to the notice we need to state that the meeting will be to help people understand what the Articles are all about. Mr. Fisher made the motion to hold the meeting at the school, Mr. Fuller seconded the motion. Mr. Willey said he talked with Bill Kearns and he is willing to moderate the meeting but said he isn't available until the 25th. Mr. Melen had an email from a VLCT person saying they will attend for a fee not to exceed $650. There was also discussion that a member of the Regional Planning Commission's office could be present. After discussion Mr. Fisher amended his motion to have the Pre Town Meeting held at the school on Thursday February 25th at 7:00 p.m. Mr. Fuller seconded the amendment which passed unanimously. Mr. Cobb made the motion to have the Town Manager prepare a letter to place on the reverse side of the notice to send to the townspeople. Mr. Boyer seconded the motion which passed unanimously. After lengthy discussion it was the consensus of the Board to have the "panel" consist of Bill Kearns, someone from ACT250, a representative from VLCT, a representative from the Regional Planning Commission and a Town Manager from either Cavendish or Hartland (a town without zoning regulations). E. Expenditures from Vault Reserve Fund, Flo-Ann Dango, Town Clerk: Mrs. Dango said she saves the money from people using the vault to access records and at this time she has about $35,000 saved in the vault account and $25,000 saved for records preservation. She asked to spend up to $10,000 to have over 61,000 records to be microfilmed. She said this will preserve the documents and serve as a back up, the company that does the microfilming keeps a copy and we will still have the paper copy. Mr. Cobb made the motion to spend no more than $10,000 out of the record preservation fund for microfilming. Mr. Boyer seconded the motion which passed without dissent. Mrs. Dango said new rolling shelving for the vault will cost approximately $24,000 (including the prep work and a dehumidifier) and she asked the Board to approve this with funds from the vault account. Mr. Fuller asked if this has gone out to bid, Ms. Dango said this is the only company she knows of that does this. Mr. Boyer made the motion to authorize the Town Clerk to spend no more than $25,000 out of the vault fund for shelving, Mr. Fisher seconded the motion. Mr. Cobb asked if this system was portable, Ms. Dango said yes. Mr. Fuller said we should be consistent and seek bids when the expense is this great. Mr. Cobb suggested Ms. Dango write a sole source justification and present it to the Board. Mr. Boyer withdrew his motion, Mr. Fisher withdrew the second.
Mr. Arrison said the conservation commission is not on the agenda but Mr. Wood wanted to address the Board. Mr. Wood introduced Ginny McIntyre and James Thaxton from the Upper Valley Land Trust and said it looks like Weathersfield may be able to come to terms for the purchase of the Fellows property as a Town forest. He said it looked like this disappeared at one time but now it looks like federal funding may be available. It was mentioned that this will not cost the taxpayers anything; it will be federal money, not local tax money. Mr. Korbet asked how many acres and where the land was located. Mr. Wood said 312 acres and off from Thrasher Road. He said Upper Valley Land Trust would own the property and then give it to the Town without a right of way to develop it. Mr. Todd said that means 312 acres would come off the grand list. Mr. Arrison said the taxes are only $800 a year on this because it's all landlocked. The consensus of the Board was to continue with the process.
7. Sign Treasurer's Warrants: Mr. Cobb made the motion to approve the Treasurer Warrants as follows: General Fund Payroll $17,208.80 General Fund Operating Expense $28,290.18 Highway Fund Payroll $16,889.15 Highway Fund Operating Expense $15,580.66 Solid Waste Management Fund Payroll $ 2,314.05 Solid Waste Management Fund Operating Expense $ 2,745.98 Grants $ 5,333.00 Library $ 30.88 Mr. Fisher seconded the motion. Mr. Cobb asked if the Grant was for Veterans Memorial, Mr. Melen said yes. Mr. Arrison questioned the purchase of chains from the General Fund; Mr. Melen said they were chains for the West Weathersfield fire trucks. Motion carried unanimously.
Mr. Boyer made the motion to authorize the disbursement of $925 from the HSA account. Mr. Fisher seconded the motion which passed without dissent.
8. Next Meeting's Agenda: stop sign, town meeting, vault shelving expense.
9. Executive Session: not needed
10. Adjourn: Mr. Fisher made the motion to adjourn. Mr. Cobb seconded the motion which passed without dissent. The Weathersfield Select Board was adjourned at 9:20 p.m.
Respectfully Submitted,
Lisa Sargent
Approved by the Weathersfield Select Board on February 18, 2010
____________________ Daniel Boyer
____________________ Glenn Fisher
____________________ Norman John Arrison
____________________ Henry "Chip" Cobb
____________________ Dave Fuller
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