Weathersfield Select Board

Minutes

July 15, 2010

Present: Henry "Chip" Cobb

Norman John Arrison

Glenn Fisher

Gordon Eglintine

Dave Fuller

Others Present: Jim Mullen, Town Manager; deForest Bearse, Zoning Administrator; Richard Brown, Police Chief; Wes Hazeltine, Public Works Supervisor; Pat Daniels, Edith Stillson, Jason Rasmussen, Ross Girard, Phyllis Girard, Willis Wood, Matt Belden, and Peg Merrens.

Note: Minutes are not as thorough as they could be and attendance is not listed because the recording secretary was not present and the SAPA taping was not successful.

1. Call to Order: Mr. Fisher called the Weathersfield Select Board meeting to order at 7:00 p.m. at Weathersfield Center Meeting House.

2. Public Hearing/Proposed Interim Zoning Bylaws/Self Storage Facility: Mr. Arrison made the motion to continue the Public Hearing until August 5, 2010. Mr. Cobb seconded the motion which passed unanimously.

3. Comments from Citizens: It was noted tax bills would be mailed on Tuesday July 20^th and the first payment is due on August 25^th. Peter Korbet spoke on the importance of maintaining the town's dry hydrants. He also noted that ponds are not allowed in RRR35 zoning districts thereby eliminating the possibility of developing additional dry hydrants in those areas of town that are in this district. Zoning Administrator deForest Bearse said that this is a typo in the Zoning Ordinance; ponds are in fact allowed in the RRR35 district. Mr. Fisher asked the Fire Commission to focus on our dry hydrants.

4. Comments from Select Board: none

5. Review Minutes from Previous Meeting(s): Mr. Fuller made the motion to table until August 5, 2010. Mr. Arrison seconded the motion which passed unanimously.

Moved ahead to #8a

8. New Business

A. Requests for Proposals/Bid Awards

Award Contract to Rehabilitate Hidden Glen Road Bridge: Mr. Fuller made the motion to award the bid to Daniels Construction for $35,416. Mr. Cobb seconded the motion which passed unanimously.

Back to #6

6. Request Large Gathering Permit/Use of Memorial Grove, Ashley Merrow: Mr. Arrison made the motion to approve the Large Gathering Permit and the use of the Memorial Grove for Ashley Merrow and to waive fee's associated with the application. Mr. Eglintine seconded the motion which passed unanimously.

7. Old Business

A. Safe Routes to School Program, Endorsement of Revised School Travel Plan, Jason Rasmussen, RPC: Mr. Cobb made the motion to endorse the Revised Safe Routes to School Travel Plan and have the Chair sign it, Mr. Arrison seconded the motion. Motion carried 3-1-1. Mr. Fuller was the dissenting vote and Mr. Eglintine abstained.

B. Use of National Scenic Byways Funding, Fellows Project/Approve Easement and Agreement: Mr. Arrison made the motion to approve the Fellows Project Agreement and to authorize the Select Board Chairperson to sign the Agreement. Mr. Eglintine seconded the motion which passed unanimously.

Mr. Cobb made the motion to continue the conversation of the Easement until August 5, 2010. Mr. Arrison seconded the motion which passed unanimously.

C. Changes to Short Term Disability Insurance Policy: Mr. Fuller made the motion to approve the changes to the short term disability insurance policy. Mr. Eglintine seconded the motion which passed without dissent.

D. Review Select Board 2010 Goals: Add transfer station gutters to list.

E. Delinquent Tax Sale Update: Mr. Mullen gave an update. No action needed at this time.

8. New Business

A. Requests for Proposals/Bid Awards:

Reconsider Seeding or Hydromulching Work at Brown Gravel Pit: Mr. Mullen said that this agenda item may be passed over: Mike Dollof has begun seeding of the pit.

B. Zoning Bylaws Adoption Procedure, deForest Bearse: no action needed at this time

C. Approve Manager's Employment Agreement: Mr. Cobb made the motion to approve the Town Manager's Employment Agreement. Mr. Fuller seconded the motion which passed unanimously.

D. Establish Three Person Technology Committee: Mr. Arrison made the motion to establish a Technology Committee. Mr. Fuller seconded the motion which passed unanimously.

E. Establish Three Person Security Committee for Highway Garage and Transfer Station: Mr. Eglintine made the motion to establish a Three Person Security Committee for the Highway Garage and Transfer Station. Mr. Arrison seconded the motion which passed unanimously.

F. Running Bear Campground Fireworks Permit Update: Mr. Mullen will find out what we do if someone violates the fireworks law and this topic will be sent to the Fire Commission for discussion.

G. Preservation Reserve Fund, Computerization Revenue - Flo-Ann Dango, Town Clerk: Mr. Fuller made the motion to put $5,022 in the Preservation Reserve Fund. Mr. Eglintine seconded the motion which passed unanimously.

10. Appointments:

11. Sign Treasurer's Warrants: Mr. Cobb made the motion to approve the Treasurer's Warrants as follows:

General Fund Payroll $18,056.90

General Fund Operating Expense $47,245.02

Highway Fund Payroll $13,311.02

Highway Fund Operating Expense $27,413.33

Solid Waste Management Fund Payroll $ 2,235.88

Solid Waste Management Fund Operating Expense $14,107.34

Library $ 1,297.35

Mr. Arrison seconded the motion which passed without dissent.

12. Future Agenda Items: Lease/purchase of police vehicle.

13. Adjourn: Mr. Arrison made the motion to adjourn. Mr. Cobb seconded the motion which passed without dissent.

Respectfully Submitted,

Lisa Sargent

Approved by the Weathersfield Select Board on August 5, 2010