Veterans Memorial Committee
Meeting Minutes
March 30, 2010

Committee Members
Present: Chip Cobb Edith Stillson Aaron Fitzherbert
deForest Bearse Jeff Slade (by telephone)
Guest: Peter Korbet

1. Elect Committee Chair
deForest Called the meeting to order and called for nominations for chair of the committee. Jeff Slade
nominated Chip Cobb, Aaron Fitzherbert seconded the nomination. There were no other nominations. Jeff
Slade, Edith Stillson, Aaron Fitzherbert and deForest Bearse voted in favor of the nomination. Chip Cobb
abstained. Control of the meeting was returned to Chip.

2. Approve minutes from the last meeting: January 26, 2010
Edith Stillson motioned to approve the minutes of the January 26th meeting as presented. Aaron seconded
the motion and all were in favor.

3. Stone Cutting Update: Aaron
The initial cutting of the "flame stone" has been completed. Aaron has the stone at his workshop and has
begun working on it. The remainder of the stones are still in Barre awaiting cutting. Completion date is
unknown at this time.
Aaron has submitted two sales agreements which the committee acted on as follows:
(a) Order #10021 for the initial cutting of the monument components. This part of the project was budgeted
for $15,000. It appears that it will actually cost $9,790, assuming no unforeseen difficulties. A down
payment of $5,333 has already been paid, leaving a balance of $4,457. Chip and Jim Mullen will sign it.
This final amount will not be paid until all of the stones have been cut.
(b) Order #10025 for the final carving, assembly and installation of the monument. The total cost is being
billed as $25,800 to be paid in three installments of $8,600 each. Aaron would like the first installment to
be paid in April as he has begun carving the flame stone. A motion was made by Jeff Slade and seconded
by Edith Stillson to approve payment of the first installment in an amount not to exceed $8,600. Chip, Jeff,
Edith and deForest voted in favor of the motion. Aaron abstained. Chip will see to it that this is placed on
the next Select Board warrant.

4. Dedication Ceremony
The dedication ceremony will take place on Veterans Day. The committee decided that all Weathersfield
veterans be personally invited to the ceremony along with Senator Sanders, the Select Board and the public.
Chip will try to get an Army band to play music for the ceremony. It was suggested that in addition to a
speech by Senator Sanders, the Town's oldest veteran make a speech, that children from the Weathersfield
School read the Roll of Honor and that Fred Mellish read his poem.

5. Educational Component Plan
$15,000 has been budgeted for this portion of the project. It was agreed that the committee should touch base
with the School Board to re-confirm their commitment to house this component and the Roll of Honor. They
will need to clarify their roll and responsibilities. Once this been finalized, the committee should meet with
the service group to create a statement of work and then put the project out to bid.

6. Papers from Towns person
Peter Korbet has submitted two papers to the Select Board regarding concerns he has with the monument
being placed on the Perkinsville Green. His primary concerns were that the green should be declared a
Veterans Memorial Park and in his opinion the Perkinsville Church has no grounds upon which to grant the
Town an easement for the southern tip of the green. He also feels that the southern tip of the green is a poor
choice of location because the roads may have to be realigned for future sidewalks, because there is no place
for people to park when they wish to view the monument, and because a car once drove right through the
proposed location for the monument. Chip replied that the Parks and Recreation Committee should be
approached (by Korbet) to discuss the idea of a memorial park; that the town's legal council felt that the
committee had done due diligence in determining ownership of the location; and that the committee had
completed a comprehensive site selection process, at the culmination of which the Select Board had chosen
the green. He felt there was no need for the committee to respond further to Mr. Korbet's statements. Mr.
Korbet stated that he was in the process of drafting a third statement to the Town Manager on this matter.

5. Comments from citizens
None.

6. Next meeting date
The next meeting will be held on Tuesday, April 27, 2010. at 7:00 PM in the Town Office.
The meeting adjourned at 8:05PM. Members then proceeded to Aaron's workshop to see the flame stone.
NOTE: Committee meetings will be held on the LAST Tuesday of every month unless otherwise noted.

Respectfully submitted,
deForest Bearse