WEATHERSFIELD FIRE COMMISSION

Minutes - September 1, 2010

Ascutney Volunteer Fire Station

1: Call to Order-

Pat Daniels called the meeting to order at 7:00 PM.

2: Attendance-

Members Present: Darrin Spaulding, Jeff Ingalls, Dave Fuller, and Dan Boyer, and Pat Daniels

Public Present: Josh Compo, Rodney Spaulding, Josh Dauphin, Shawn Brown, and Jim Mullen.

3: Comments from Citizens-

There was none.

4. Additions to Agenda-

Darrin Spaulding would like to add insurance under Old Business.

5: Approve Minutes of Last Meeting(s)

Dan Boyer made a motion to accept the minutes of August 4, 2010 with corrections. Jeff Ingalls seconded it. Three members voted in the affirmative and 2 abstained due to being absent.

6. Review Fire Commission Financial Monthly Report(s)

1. Designated Fund Balances

The Commission reviewed the monthly report.

7: AVFA Monthly Report

Darrin Spaulding presented his report to the Commission. Jim Mullen mentioned that he authorized John Arrison to replace the fan in the dining and kitchen area at Martin Memorial Hall which is now on a three hour timer.

8: WWWVFD Monthly Report

Jeff Ingalls did not have one to present at this time.

9: Old Business

1. Dry Hydrant Grant Update

Jim Mullen stated that the company has started work on the dry hydrant at the Brown's. The trench has been dug, the pipe is in the dam, it has been back filled with clay, and there was water in the trench. It is higher than the pond. Westley Hazeltine said that they should be finished today (September 1^st). Springfield Fire Department donated the drain for this project. Jeff Ingalls stated that the pond is capable of 300,000 gallons. They went a foot below the recommendations. The pond is 16 feet deep in the middle.

2. Emergency Services Reimbursement Ordinance

Pat Daniels stated that she would like the Commission to get it to the Select Board soon. It will be on the Commission's next agenda. Dave Fuller stated that the mission statement and what the Town charter does not say about the police or highway charging are the concerns. Pat Daniels said that this is something the Commission will suggest that the Select Board look over. The Commission would like the Town to adopt the ordinance. The Commission will present it for action.

3. Insurance

Darrin Spaulding stated that he has not received a copy of their insurance policy for the fire department. He would like to know what exactly they are paying for and why there was such an increase. Their rates went from $1200 to $2900. When the appraisal was done, no one went in the building. Jeff Ingalls has a copy of the policy for West Weathersfield Volunteer Fire Department. Dan Boyer said that the fire departments had not been readjusted for the cost of living. Josh Dauphin said that the premium jumped, but the coverage did not.

10: New Business

1. Basic Emergency Operations Plan

Pat Daniels said that the Plan is ready. She asked a few members for their phone numbers and will contact the Town Office for the rest. The Select Board adopts this every year.

2. Lavigne Bridge

Jim Mullen presented the Commission with a letter that stated that the West Weathersfield mini-pumper is allowed to cross the bridge. The bridge on Hidden Glen is being replaced by a grant. The left over money will go to hiring an engineer to see if the bridge could hold more than 16, 000 pounds for a one time event. He will also ask the engineer how much it would cost to do the Lavigne Bridge. Both bridges currently have 3 beams and he would like to see if they could have 4 beams to increase their weight limit.

3. Hurricane Preparation

In the event of a weather emergency, Jim Mullen said that the State will send out e-mail alerts. Then Josh Compo should contact him so they can prepare for it. The Commission discussed the shelter locations. They are concerned that when the power goes out, the Country Estate Water Company is not able to provide water to the Weathersfield School which is one of the shelter locations.

11: Next Meeting Agenda Items

The Commission will review the Emergency Services Reimbursement Ordinance. Each department should make sure that they are following the agreements in regards to getting documents ready for the Town Report, annual report, budgets, and the Fire Commission report.

12: Adjourn

Darrin Spaulding made a motion to adjourn the meeting at 8:10 PM. Dan Boyer seconded it. All were unanimous to adjourn.

Respectfully submitted,

Diana Day